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HR — Payroll — Compliance
Navigate the complexity of HR with confidence.
HR Terrain brings HR operations, payroll and statutory compliance together through structured processes, expert support and technology-enabled solutions.
Pan-India
All 36 states & UTs
Compliance-first
The problem
HR shouldn't feel like a maze.
Most growing businesses carry HR, payroll and compliance across spreadsheets, portals, consultants and memory. The work recurs, the deadlines don't move, and the rules keep changing.
EPF, ESIC, TDS, wages, bonus and POSH dates apply everywhere in India. Add your states to include their Professional Tax and Labour Welfare Fund dates.
General reference, not legal advice. If a due date falls on a holiday, file on the previous working day unless an extension is notified.
HR Terrain maps the whole landscape: operations, payroll and compliance under one framework.
See what we handleServicesOne framework.
One framework.
Six connected disciplines.
Each is scoped to what your organisation actually needs. Take one, or run them together as a single operating layer.
Tap any of the six services to open its scope of work.
Scope of work1 / 6
HR Operations
Onboarding, documentation, lifecycle management and day-to-day HR administration, run as a consistent, repeatable process.
- Offer, joining and onboarding documentation
- Structured employee records, kept current
- Attendance and leave inputs into payroll
- Confirmations, transfers and lifecycle events
- Exit and full-and-final documentation
Scope of work2 / 6
Payroll
Processing, salary structures, attendance inputs, controls and reporting. Accurate, on time and reconciled every cycle.
- Monthly processing with PF, ESI, PT and TDS deductions
- Salary structure and CTC design, LOP and arrears
- Payslips generated and distributed securely
- Full-and-final settlements and annual TDS certificates
- Multi-branch payroll with branch-wise reports
Scope of work3 / 6
Statutory Compliance
PF, ESI, Professional Tax, Labour Welfare Fund and other applicable filings, with the registers, returns and documents each one requires.
- Establishment and employee registration on EPFO and ESIC
- Monthly PF ECR filing and ESI contributions
- Professional Tax at state-specific slabs
- LWF contributions, remittance and records
- Support through inspections, audits and notices
Scope of work4 / 6
Compliance Management
Calendars, deadline tracking, documentation and audit readiness, so your status is always known, not discovered.
- A compliance calendar built for your establishments
- Deadlines tracked with advance reminders
- One archive for challans, returns and acknowledgements
- Audit and inspection readiness reviews
- Exception and gap reporting
Scope of work5 / 6
HR Advisory
Policies, processes and labour-law guidance. Practical input on the decisions in front of you.
- HR policies and employee handbooks
- Process design for HR and payroll operations
- Which labour laws apply to your establishment
- Documentation and record-keeping structure
- Training for in-house HR teams
Scope of work6 / 6
HR Technology
Repetitive HR work digitised: compliance tracking, documents and approvals, run by people who own the outcome.
- Automated deadline reminders
- Centralised documents and records
- Structured payroll and approval workflows
- Status views of what's filed and what's due
- Works with the HR and payroll tools you already use
Compliance
Compliance is more than filing on time.
Filing is the visible part. Good compliance is the system underneath: the one that holds up when a notice arrives or an auditor asks for three years of records.
How a filing holds up
- Correct inputs and wage computation
- Filed within the statutory window
- Challan and acknowledgement archived
- Registers and returns kept current
- Reviewed and owned, every cycle
Register of statutes we work across11 entries
EPFProvident Fund
ESIEmployees' State Insurance
PTProfessional Tax, state-wise
LWFLabour Welfare Fund
GratuityOn applicability
BonusStatutory bonus
S&EShops & Establishments
CLRAContract labour
POSHInternal Committee, policy & annual report
NATSApprenticeship training (Apprentices Act)
OthersOther labour laws, as applicable
Not every law applies to every organisation. It depends on your state, establishment type, headcount, industry and wage structure. We work out what applies to you before recommending anything.
Assess your complianceHow it worksFour waypoints.
Four waypoints.
Repeated every month.
Not a one-time project. A cycle that runs every month, with one named person accountable for each part of it.
- 01
Understand
Your organisation, workforce and establishments, and which requirements actually apply.
You get: an applicability map - 02
Structure
The HR, payroll and compliance processes you need, with documentation to back them.
You get: your compliance calendar - 03
Execute
Payroll, filings and registers run on schedule, every cycle, by a named owner.
You get: challans and acknowledgements - 04
Monitor
Deadlines, exceptions and status tracked and reported, so nothing is found out late.
You get: a monthly status report
HR operations
One line, from offer letter to final settlement.
Every stage of employment creates records, obligations and hand-offs. We run them as one connected line, so nothing falls between stops.
Hire
- Offer and joining documents
- Document checks
- Compensation structure
Onboard
- Employee record created
- PF and ESI registration
- Policy acknowledgements
Manage
- Attendance and leave
- Confirmations and transfers
- Records kept current
Payroll
- Monthly processing
- Statutory deductions
- Payslips and reports
Compliance
- PF, ESI, PT and LWF filings
- Registers and returns
- Audit-ready records
Exit
- Full-and-final settlement
- TDS certificate and PF exit
- Exit documentation
Stage we runMonthly loop: payroll and compliance repeat every cycle
Visibility
Always know where compliance stands.
Every month you get a plain status report: what's filed, what's due, and what we need from you. The work behind it uses technology to remove repetitive steps, and a person reviews every filing before it goes out.
- RemindersDeadlines flagged in advance, not on the due date.
- One archiveChallans, returns and acknowledgements in one place.
- Defined workflowInputs, review and approval follow an auditable path.
- Your toolsWe work with the HR and payroll software you already use.
Sample · illustrative figures
MONTHLY COMPLIANCE STATUSSample Establishment Pvt Ltd · 3 branches · 142 employees
| Obligation | Due | Filed | Status |
|---|---|---|---|
| TDS on salaries | 07 Sep | 05 Sep | ✓ Filed |
| EPF · ECR | 15 Sep | 11 Sep | ✓ Filed |
| ESI contribution | 15 Sep | 11 Sep | ✓ Filed |
| PT · Maharashtra | 15 Sep | 12 Sep | ✓ Filed |
| LWF · Maharashtra | 15 Jan | — | Scheduled |
Needed from you
- Confirm wage inputs for 2 new joiners
- Upload KYC for 1 employee
Prepared byReviewed by
Resources
The employer's compliance calendar.
The recurring statutory deadlines employers across India work to, with your state's dates added. Keep it handy, or let us run it for you.
Applicability checker
Which labour laws apply to your business?
Answer four questions. See what applies today, what to double-check, and what starts as you grow, under the Labour Codes in force since 21 November 2025.
Hover or tap a law for what it means for you.
Headcount
General reference based on the Labour Codes and state laws as of October 2026; not legal advice. State rules under the Codes are still being notified, and some thresholds depend on the nature of work.
Calculators
Run the numbers before an inspector does.
What one employee really costs under the Labour Codes, and what a late PF or ESIC payment adds up to. Change any figure and the maths updates as you type.
Employee takes home₹0a month, before income tax
It costs you₹0a month
An estimate, not legal advice. Wages follow the Code on Wages: Basic + DA, plus any allowances above half of pay. EPF 12% + 12% (admin and EDLI about 1% more), mandatory up to ₹25,000 at 20+ employees; ESIC 0.75% + 3.25% up to ₹21,000 at 10+; gratuity 15 days' wages a year at 10+; bonus at least 8.33% (worked out on ₹7,000 or the minimum wage, whichever is higher) at 20+, for wages up to ₹21,000. February PT can be higher, LWF is extra where it applies, and income tax is not included.
You'd pay on top
₹0
on top of the amount due
Interest₹012% a year, every day it's late
Damages₹05% a year at this delay
Per day of delay₹017% a year in effect
An estimate, not legal advice. Interest at 12% a year and damages at the long-standing EPFO and ESIC rates (5%, 10%, 15% and 25% a year as the delay grows). The authorities can levy damages up to the full amount in arrears, and may waive part of them in some cases.
Vol. IAll-India edition
The Compliance Dispatch
What's changing for employers · PF, ESI, labour codes, wages, payroll tax and state rules · gathered every six hours
Headlines link to their original publishers. Read the source before acting, or ask us what it means for you. Official notices: EPFO, ESIC, Ministry of Labour.
Why HR Terrain
The partner you don't have to manage.
A focused practice for HR operations, payroll and statutory compliance, for employers across India, from a single office to teams spread over many states.
01
One partner
Operations, payroll and compliance under one framework. Not three vendors to coordinate, each with its own version of the truth.
02
Compliance first
Built around accuracy, deadlines and documentation: the things that hold up under scrutiny.
03
A named owner
A direct point of contact who owns the outcome. Not a ticket queue.
04
Ready to scale
Processes designed around how you operate today, and ready for new branches, states and headcount.
In their words
HR Terrain has taken the stress of monthly PF and ESIC filings off our plate. Accuracy and on-time delivery have been consistent.
Sectors
We work with IT & technology, healthcare, manufacturing, education, retail, hospitality, professional services and growing startups.
Wage structures, shift patterns, contract labour and registrations differ by sector. We shape each engagement around yours.
HR operations, payroll processing, statutory compliance, compliance management and monitoring, HR advisory, and technology-enabled HR workflows. Engagements are scoped to what your organisation actually needs.
Yes. Monthly processing, salary structures, attendance and leave inputs, statutory deductions such as PF, ESI, PT and TDS, payslips, and full-and-final settlements, with branch-wise reporting for multi-location organisations.
EPF, ESI, Professional Tax and Labour Welfare Fund, with their registers, returns and documentation. Other labour-law obligations such as Bonus, Gratuity, Shops & Establishments and Contract Labour are handled based on their applicability to your establishment.
Yes. Offer and joining documents, onboarding workflows, employee records, statutory registrations and exit documentation, run as one connected lifecycle.
Yes. We support multi-branch and multi-state operations with consolidated processing and branch-wise compliance and reporting.
Yes. We prepare organisations for audits and inspections through documentation review, gap identification, record readiness and coordination during departmental queries.
Yes. We adapt to the tools your team already uses and build structured processes around them, rather than forcing a platform change.
Contact
Let's make HR simpler.
Tell us what you're dealing with. Payroll, a compliance backlog, a notice, or setting up HR properly for the first time.
- ServingEmployers across India
- HoursMon–Sat, 9:00 AM – 6:00 PM IST
What happens next
- We reply by email or phone to set up a short call.
- We understand your setup: locations, headcount and what you handle today.
- You get a written scope and fee proposal. No obligation.